Privacy Policy

Last updated: November 2024

1. Data Controller

The data controller for data processing on this website is:

Janin Klose – REFORMHER PILATES STUDIO
Carrierastraße 17
01139 Dresden
Germany

Email: info@reformherstudio.de

2. General Information on Data Processing

Scope of Personal Data Processing

We collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users generally takes place only with the user's consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of data is permitted by law.

Legal Basis for Personal Data Processing

Where we obtain consent from the data subject for processing operations involving personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

For the processing of personal data necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual measures.

Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.

If processing is necessary to protect a legitimate interest of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not override the former interest, Article 6(1)(f) GDPR serves as the legal basis for processing.

Data Deletion and Storage Duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

3. Website Provision and Creation of Log Files

Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:

• Information about the browser type and version used

• The user's operating system

• The user's Internet service provider

• The user's IP address

• Date and time of access

• Websites from which the user's system reaches our website

• Websites accessed by the user's system through our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.

Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session. Storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems.

Storage Duration

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of data collection for website provision, this is the case when the respective session has ended. In the case of data storage in log files, this occurs after no more than seven days.

4. Use of Cookies

Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in or by the Internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string that enables unique identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

Legal Basis for Data Processing

The legal basis for the processing of personal data using technically necessary cookies is Article 6(1)(f) GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is Article 6(1)(a) GDPR where the user has given consent.

Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change.

User data collected through technically necessary cookies is not used to create user profiles.

Storage Duration, Right to Object and Removal

Cookies are stored on the user's computer and transmitted from there to our site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all functions of the website in full.

5. Google Analytics

Scope of Personal Data Processing

We use Google Analytics, a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: "Google") on our website. Google Analytics uses cookies that enable analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

We have activated IP anonymization on this website. As a result, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before transmission. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website and Internet usage to the website operator.

The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

Legal Basis for Personal Data Processing

The legal basis for the use of Google Analytics is Article 6(1)(a) GDPR where the user has given consent.

Purpose of Data Processing

The use of Google Analytics is for the purpose of analyzing and optimizing our website. The statistics obtained enable us to improve our offer and make it more interesting for you as a user.

Storage Duration

The data is deleted as soon as it is no longer needed for our recording purposes. In our case, this occurs after 14 months.

Right to Object and Removal

You can prevent the storage of cookies by setting your browser software accordingly. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout

Further information on data protection at Google Analytics can be found here: https://support.google.com/analytics/answer/6004245

6. Glofox Booking System

Description and Scope of Data Processing

For booking our services (classes, events, memberships), we use the booking system of Glofox Ltd., 2nd Floor, Riverside One, Sir John Rogerson's Quay, Dublin 2, Ireland.

To use the booking system, you must create a user account with Glofox. The following data is collected and transmitted to Glofox:

• First and last name

• Email address

• Telephone number (optional)

• Address data (optional)

• Payment information

• Booking and attendance history

This data is processed by Glofox as a data processor in accordance with Article 28 GDPR. A data processing agreement has been concluded with Glofox.

Legal Basis for Data Processing

The legal basis for processing the data is Article 6(1)(b) GDPR, as the processing is necessary for the performance of a contract or for taking steps prior to entering into a contract.

Purpose of Data Processing

The processing of personal data serves exclusively for the execution of the contractual relationship, in particular:

• Management of bookings and memberships

• Payment processing

• Communication regarding bookings and classes

• Fulfillment of statutory retention obligations

Storage Duration

The data is stored for the duration of the business relationship. After termination of the business relationship, the data is stored in compliance with tax and commercial retention periods and deleted after expiry of these periods, unless you have expressly consented to further use of your data.

Further Information

Further information on data protection at Glofox can be found in Glofox's privacy policy: https://www.glofox.com/privacy-policy/

7. Newsletter (Optional)

Description and Scope of Data Processing

If we offer a newsletter in the future, you can register for it on our website. For this we need your email address. We use the Mailchimp service of Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA for sending the newsletter.

Legal Basis for Data Processing

The legal basis for processing the data after registration for the newsletter by the user is Article 6(1)(a) GDPR where the user has given consent.

Purpose of Data Processing

The collection of the user's email address serves to deliver the newsletter and for legal protection.

Storage Duration

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's email address is therefore stored as long as the newsletter subscription is active.

Right to Object and Removal

The newsletter subscription can be canceled by the user at any time. For this purpose, there is a corresponding link in each newsletter. This also enables revocation of consent to the storage of personal data collected during the registration process.

8. Photo and Video Recordings

Description and Scope of Data Processing

During classes, workshops or events, photos and videos may be taken for advertising and documentation purposes. These recordings may be published on our website, on social media and in advertising materials.

Legal Basis for Data Processing

The legal basis for processing is Article 6(1)(a) GDPR. Recording and publication only takes place with the express consent of participants.

Right to Object and Removal

Consent can be revoked at any time in writing or via email to info@reformherstudio.de. Revocation does not affect the lawfulness of processing carried out prior to revocation. After revocation, the recordings will be removed or made unrecognizable where possible.

9. Rights of the Data Subject

If personal data concerning you is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

Right of Access

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing exists, you can request information from the controller about the following:

• the purposes for which the personal data is processed

• the categories of personal data being processed

• the recipients or categories of recipients to whom personal data concerning you has been or will be disclosed

• the planned duration of storage of personal data concerning you

• the existence of a right to rectification or erasure of personal data concerning you

• the existence of a right to lodge a complaint with a supervisory authority

• all available information about the source of the data if the personal data is not collected from the data subject

• the existence of automated decision-making including profiling

You have the right to request information about whether personal data concerning you is transferred to a third country or an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

Right to Rectification

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is inaccurate or incomplete. The controller must make the rectification without delay.

Right to Restriction of Processing

You may request restriction of the processing of personal data concerning you under the following conditions:

• if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data

• the processing is unlawful and you oppose the erasure of the personal data and request restriction of their use instead

• the controller no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise or defense of legal claims

• if you have objected to processing pursuant to Article 21(1) GDPR and it is not yet clear whether the controller's legitimate grounds override your grounds

Right to Erasure

9.4.1 Obligation to Erase

You can request that the controller erase personal data concerning you without delay, and the controller is obliged to erase such data without delay if one of the following grounds applies:

• The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed

• You withdraw consent on which the processing is based according to Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal ground for the processing

• You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing

• The personal data concerning you has been unlawfully processed

• The erasure of personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law

9.4.2 Information to Third Parties

If the controller has made personal data concerning you public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform data controllers processing the personal data that you as the data subject have requested erasure of any links to, or copy or replication of, that personal data.

9.4.3 Exceptions

The right to erasure does not exist insofar as processing is necessary:

• for exercising the right of freedom of expression and information

• for compliance with a legal obligation

• for the establishment, exercise or defense of legal claims

Right to Notification

If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to communicate this rectification or erasure of data or restriction of processing to all recipients to whom personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right vis-à-vis the controller to be informed about these recipients.

Right to Data Portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:

• the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR and

• the processing is carried out by automated means

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. This must not adversely affect the freedoms and rights of others.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to Object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In connection with the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

Right to Withdraw Data Protection Consent

You have the right to withdraw your data protection consent at any time. The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority responsible for us is:

Saxon Data Protection Commissioner
(Sächsischer Datenschutzbeauftragter)
Devrientstraße 5
01067 Dresden
Germany

Phone: +49 351 85471 101
Email: saechsdsb@slt.sachsen.de
Website: https://www.saechsdsb.de/

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.

10. Data Security

When you visit our website, we use the widespread SSL (Secure Socket Layer) procedure in conjunction with the highest level of encryption supported by your browser. This is usually 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.

We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

11. Currency and Changes to this Privacy Policy

This privacy policy is currently valid and was last updated in November 2024.

Due to the further development of our website and offers thereon, or due to changed legal or regulatory requirements, it may be necessary to amend this privacy policy. The current privacy policy can be accessed and printed at any time on the website at [URL].